Building Girls Of
Courage
Confidence
and Character

  Job Descriptions

Index

TROOP POSITIONS

Girl Scout Leader

Appointed by and accountable to the service unit director

Length of appointment - One (1) year

Required training

Welcome to Girl Scouting, Getting Your Troop Started, Program Level Training, Going Places

Purpose

Provide and deliver the Girl Scout program to “Every Girl, Everywhere”.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Ensure the Girl Scout program within the troop/group.
• Hold parent/guardian meetings and establish a troop committee.
• Maintain contact with assistant leaders, girls, service unit director, team members, parents, troop committee and troop/group sponsors.
• Utilize and uphold Safety-Wise standards and guidelines in planning troop/group activities.
• Obtain parent permission slips for troop activities outside regular troop/group meeting time and place.
• Provide girls on-going guidance as they select activities and plan for their participation including scheduling, checking health and safety standards, girl interest and resources.
• Identify qualified community resources to enhance girl program and work with them to be sure they understand the purpose, responsibilities and procedures.
• Assist girls in applying for financial aid and encourage girls to attend programs available to them.
• Ensure that program activities are completed and earned Girl Scout awards are given to troop/group members.
• Ensure all families are informed about and provided the opportunity to participate in Family Annual Giving.

Maintain policies and standards of Hemlock Girl Scout Council, Inc. and Girl Scouts of the United States of America.

• Ensure every girl of troop/group age level is invited to participate in Girl Scouting.
• Ensure all registration and health forms are properly completed, signed and register troop by October 1 or within four weeks of appointment.
• Attend required leadership training.
• Register additional girls adults as they join the troop/group throughout the year and inform your service unit registrar of changes in membership information.

Maintain accurate records and submit reports to service unit director or designee.

• Update and complete the Sponsorship Agreement.
• Submit completed Travel Application when planning to travel with your troop/group.
• Submit completed Troop Money Earning Request when planning troop money earning projects.
• Keep financial records current and submit the Detailed Cash Record/Annual Report of the Troop Treasurer and Troop Program Report by June 15.

Support Hemlock Girl Scout Council product sales and other council fund raising efforts.

• Appoint troop/group product sales manager.
• Ensure council procedures are followed and are understood by the girls, parent/guardian and troop/group.
• Ensure all necessary parent permissions are obtained.

Recruit a troop/group representative for the service unit and association.

• Attend or send an adult troop/group representative to all service unit and association meetings.
• Keep girls informed of service unit/association events as well as those sponsored by the district, council and/or GSUSA. Provide assistance with
• participation requirements.
• Return all troop/group property and funds to the service unit director upon leadership resignation. Make recommendations to the service unit director for possible new leadership.

Index

Assistant Girl Scout Leader

Appointed by the service unit director

Accountable to the service unit director and troop/group leader

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Getting Your Troop Started
Program Level Training, Going Places

Purpose

Assist the troop/group leader in providing and delivering the Girl Scout program to girls.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Assume all the tasks delegated by the leader.
• Maintain contact with troop/group leader, service unit director, team members, troop committee and others as requested by the leader, girls and parents.
• Assist troop/group leader with accountabilities (see Girl Scout leader job description.)

Index

Outdoor Trained Adult

Appointed by the troop leader

Accountable to the troop leader and service unit director

Length of appointment is one (1) year

Required training (progressive):

Going Places (for trips outside of troop meeting)
Cook Out (for outdoor cooking activities)
Camp Out (for outdoor overnight activities)
Roughing It (for camping at a primitive site)

Purpose

Ensure sound planning and implementation of outdoor program within the troop.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Maintain contact with leader, girls, service unit director, team members, parents, troop committee and troop sponsors.
• Ensure outdoor program within the group utilizes Safety-Wise standards and guidelines in planning group outdoor activities.
• Involve the girls in the planning and preparation before the activity assisting them in selecting age level appropriate outdoor activities that are progressive in nature.
• Prepare troop/group, including adults, for outdoor experience by teaching and practicing outdoor skills and safety procedures needed for the particular planned activity.
• Accompany the group on the outdoor activity.
• Maintaining policies and standards of Hemlock Girl Scout Council and Girl Scouts of the USA.
• Attend required outdoor training for level of activity planned with group.
• Ensure that all girls have the opportunity participate in outdoor program regardless of ability or previous experience.
• Assist group leaders with necessary permission and paperwork for outdoor activity.

Index

Troop Fall Product Manager

Appointed by the troop leader

Accountable to the service unit fall product manager and troop leader

Length of appointment is one (1) year

Required Training

Fall Product Sale Training

Purpose

To promote, coordinate and conduct the troop fall product sale. Work directly with girls, parents/guardians and volunteers to ensure that the fall product sale is carried out properly and in a timely manner.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand and accept GSUSA and Hemlock Girl Scout Council Policies and Procedures.
• Be able to work cooperatively and enthusiastically with diverse girls and adults.
• Have the time and skills necessary to carry out all major accountabilities.
• Have the ability to provide clear instructions to girls and parents/guardians.
• Have the ability to handle money, keep accurate records and account for all products and money received.
• Be willing to make phone calls, meet with girls and follow-up with girls and parents on a regular basis.

Major accountabilities

• Obtain training to become familiar with the objectives and procedures of the fall product sale.
• Meet all deadlines as required for the sale.
• Provide training for girls and parents/guardians in the troop on a specific date.
• Distribute sale order forms and materials, and ensure that all girls have a signed permission slip to participate in the fall product sale.
• Maintain continual contact with troop leaders regarding money and product.
• Collect money, make immediate deposits to the troop bank account and keep accurate records of girls’ sales and payments.
• Compile troop fall product sale order and complete the fall product sale paperwork.
• Submit troop check and troop fall product sale paperwork to the service unit fall product manager by the deadline.
• On the designated date, pick up troop nuts/candy from designated location and distribute to girls and parents/guardians.
• Distribute girl earned incentives at the troop meeting immediately following the receipt of the items from the service unit fall product manager.

Index

Troop Cookie Manager

Appointed by the troop leader

Accountable to the service unit cookie manager and troop leader

Length of appointment is one (1) year

Required training

Cookie Sale Training

Purpose

To promote, coordinate and conduct the troop Cookie Sale. Work directly with girls, parents and volunteers to ensure that the Cookie Sale is carried out properly and in a timely manner.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand and accept GSUSA and Hemlock Girl Scout Council Policies and Procedures.
• Be able to work cooperatively and enthusiastically with diverse girls and adults.
• Have the time and skills necessary to carry out all major accountabilities.
• Have the ability to provide clear instructions to girls and parents/guardians.
• Have the ability to handle money, keep accurate records and account for all cookies and money received.
• Be willing to make phone calls, meet with girls, attend cookie shops and follow-up with girls and parents/guardians on a regular basis.
• Have a working knowledge of computers and Internet access to be able to utilize a Web-based system (handbook will be provided).

Major accountabilities

• Obtain training to become familiar with the objectives and procedures of the Cookie Sale including use of Web-based system.
• Meet all deadlines as required for the sale.
• Provide training for girls and parents/guardians in the troop on a specific date.
• Distribute Cookie Sale order forms and materials; ensure that all girls have a signed permission slip to sell cookies.
• Compile troop cookie order and enter in Web-based system.
• On the designated date pick up cookies from designated location and distribute to girls and parents/guardians.
• Maintain continual contact with troop leaders regarding cookies and money and follow up with girls and parents/guardians during the sale to determine progress.
• Collect money on a regular basis for all cookies sold, make immediate deposits to the troop bank account and keep accurate records of girls’ sales and payments.
• Follow up on delinquent accounts and keep records of all contacts regarding past dues. Submit names of girls who have not paid along with permission slip to service unit cookie manager. Forward all supporting documentation.
• Verify in the Web-based system that you have entered money paid by girls and that all cookies have been distributed to girls out of round up.
• Submit troop check to service unit cookie manager by the deadline.

Index

Troop/Group Committee Chair

Appointed by the troop/group leader

Accountable to the troop/group leader

Length of appointment is one (1) year

Required training

None

Purpose

Maintain close contact with the troop/group leaders and manages the work of the troop committee to support the troop/group.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Fulfill duties as requested by the troop/group leader.
• Recruit adults and garner community resources to carry out the plans of the troop/group.
• Chair all meetings of the troop/group committee.
• Work closely with the troop/group leader and troop/group committee members to ensure sound planning and implementation of the activities of the troop/group.

Index

Troop/Group Committee Member

Appointed by the troop/group leader

Accountable to the troop/group committee chair

Length of appointment is one (1) year

Required training

None

Purpose

Maintain close contact with troop/group leaders and manages the work of the troop committee to support the troop.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Fulfill duties as requested by the troop/group leader.
• Recruits adults and garners community resources to carry out the plans of the troop.
• Work closely with the troop/group leader to ensure sound planning and implementation of the activities of the troop/group.

Index

SERVICE UNIT POSITIONS

Service Unit Director

Appointed by the field director

Accountable to the field director, director of field services, Hemlock Girl Scout Council, girls, parents/guardians, community

Length of appointment is one (1) year

Required Training

Welcome to Girl Scouting, Service Team Training, Going Places, service unit job training for the position

Purpose

Ensure that the Girl Scout Program is serving all girls within the service unit jurisdiction by recruiting and supporting adults and gaining community support for the effort.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Be knowledgeable about and demonstrate support for the policies, principles, mission, values and goals of Hemlock Girl Scout Council and GSUSA to all Girl Scout Members, and to the public at large.
• Recruit, train and support a team of adults who provide close and continuous support for the management and reporting duties of the service unit director, (assistants, secretary, treasurer, registrar).
• Recruit, train, support and manage a team of adults who organize and support troops to ensure membership for all girls who would like to join a troop or group; and provide communication, support, training and programs for individually registered girls and adults, (troop organizers, troop consultants, individual member managers/consultants, program chairs and other members as needed)
• Recruit and support a team of adults who serve as council trained/supported volunteers to ensure all girls are active in the council’s activities, (publicity managers, product sale managers, trainers, service project ambassadors, summer program ambassadors)
• Refer and support elected adults and girls who are involved in the governance of Hemlock Girl Scout Council, (association resource member, delegates, girl representatives)
• Ensure the selection procedures are carried out for all adult appointments.
• Appoint, support and evaluate all troop leaders and service team members in the service unit.
• Maintain contact with and provide information and reports to the field director and other appropriate council operating unit personnel, including but not limited to the product sales specialist, communication director, fund development director, chief program officer, property director, assistant chief financial officer, adult education director, director of field services.

Index

Assistant Service Unit Director

Appointed by the service unit director

Accountable to - Service unit director and field director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and Going Places

Purpose

Assist the service unit director in ensuring that the Girl Scout program is serving all girls within the service unit jurisdiction by recruiting and supporting adults and gaining community support for the effort.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Assume all the tasks delegated by the service unit director.
• Maintain contact with troop leaders, service unit director, team members, and others as requested by the service unit director and team.
• Assist service unit director with accountabilities, (see the service unit director job description.)

Index

Service Unit Secretary

Appointed by and accountable to the service unit director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting and Service Team Training

Purpose

Maintain records of the service unit

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.
• Able to keep accurate records.

Major accountabilities

• Maintain contact with service unit director, service unit team and field director.
• Attend and participate in all meetings of the service unit and team.
• Record and maintain service unit and team meeting minutes (copies to service unit director and field director).
• Manage and maintain service unit records:
• Service unit team and troop roster
• Service unit calendar of meetings and events
• Service unit tracking forms, (training and volunteer forms)
• Communicate with team members, troop leaders and parents by:
• Sending meeting notices
• Distributing event information to troop leaders and parents
• Maintain service unit membership development plan and records progress and results of action steps.

Index

Service Unit Treasurer

Appointed by and accountable to the service unit director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and service team training specific to position

Purpose

Maintain financial records of the service unit

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.
• Able to handle money and keep accurate records.

Major accountabilities

• Maintain contact with service unit director, service unit team and field director.
• Attend training events and other meetings appropriate to the position.
• Deposit service units funds received.
• Maintain the service unit checkbook ledger and balance the checkbook with bank statements as they are received.
• Write checks and distribute reimbursements upon receipt of a completed voucher signed by the service unit director.
• Maintain the service unit treasurer’s report.
• Collect and review the troop detailed cash records and submit recommendations to the service unit director.

Index

Registrar

Appointed by the service unit director

Accountable to the service unit director, council registrar and field director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and Spring Registrar Training

Purpose

Promote spring re-registration, and ensure all girls and adults, within the service unit jurisdiction, involved in the Girl Scout Program understand and take advantage of early (spring) re-registration in Hemlock Girl Scout Council.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Attend spring re-registration training and under- stand and follow the council’s registration policies, procedures and deadlines.
• Ensure all girls and adults who will continue to be involved in Girl Scouting are re-registered.
• Assist troops and individual members in the re-registration process.
• Ensure all registrations are complete and accurate, that all monies are correct and accompany the reg istration, submit all registrations and monies to the appropriate council service center.
• Ensure that updated member lists are maintained and provide current lists to the service unit director and team members as appropriate.
• Attend service unit and team meetings, and be an active contributing member of the service unit.

Index

Service Unit Spring Registrar

Appointed by the service unit director

Accountable to the service unit director, council registrar and field director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and Spring Registrar Training

Purpose

Promotes spring re-registration, and ensures all girls and adults, within the service unit jurisdiction, involved in the Girl Scout Program understand and take advantage of early (spring) re-registration in Hemlock Girl Scout Council.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Attend spring re-registration training and understand and follow the council’s registration policies, procedures and deadlines.
• Ensure all girls and adults who will continue to be involved in Girl Scouting are re-registered.
• Assist troops and individual members in the re-registration process.
• Ensure all registrations are complete and accurate, that all monies are correct and accompany the registration, submit all registrations and monies to the appropriate council service center.
• Ensure that updated member lists are maintained and provide current lists to the service unit director and team members as appropriate.
• Attend service unit and team meetings, and be an active contributing member of the service unit.

Index

Troop Organizer

Appointed by and accountable to the service unit director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and service team training specific to the position

Purpose

Organize troops and place girls in troops

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.
• Have strong people and organizational skills.

Major accountabilities

• Maintain contact with service unit director, service unit team, leaders and community recourses.
• Be an active member of the service unit team.
• See that troops are available for every Girl Scout program level within the service unit regardless of race, color or creed.
• Attend training provided by the council and fulfill required training.
• Assess the composition, retention and extension of membership within the service unit.
• Recruit and recommend the appointment of leaders and assistant leaders.
• Recruit and place girls in appropriate troops.
• Assist troop leader with:
• Locating a suitable meeting place
• Recruiting troop committee members
• Confer with school officials, religious leaders, parents/guardians, community groups, etc. in need of new troops.
• Recruit troop sponsors and interpret the troop’s and sponsor’s responsibilities.
• Work with troop consultant in developing bridging plans and assigning sister troops.

Index

Troop Consultant

Appointed by the service unit director

Accountable to the service unit director, field director and troop leaders

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training and service team training specific to position

Purpose

Support and assist troops in the delivery of the Girl Scout program within the service unit jurisdiction.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Attend training, and ensure all the girls in troops receive the best Girl Scout experience possible.
• Identify and maintain current listing of all troops in the service unit.
• Collect all applications, do reference checks and make recommendations to the service unit director for adult appointments.
• Ensure all troop members register on time and all adults supporting the troop program are registered.
• Ensure troop leaders attend required trainings and encourage attendance at workshops or trainings to enhance the program delivered to girls.
• Assist troop leaders in planning and implementation of the troop program.
• Ensure all girls have the opportunity to participate in beyond-the-troop activities.
• Contact all leaders weekly or bi-weekly to monitor troop activities, communicate changes in the Girl Scout program, help with problems, and ensure understanding and adherence to policies and procedures .
• Keep the service unit director updated on troop programs and/or problems.
• Evaluate the quality of the troop program and recommend re-appointment of leaders if appropriate.
• Attend service unit and team meetings; maintain and report updated troop listings to the service unit team members as appropriate.
• Assist the troop organizer with organizing troops; assigning and supporting sister troops and developing and communicating bridging plans for the service unit.

Index

Service Unit Fall Product Manager

Appointed by the service unit director

Accountable to the product sales specialist, service unit director and field director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training, Fall Product Sale Training

Purpose

To promote, coordinate and conduct the troop fall product sale. Work directly with girls, parent and volunteers to ensure that the fall product sale is carried out properly and in a timely manner.

Qualifications

• Be a registered member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with diverse girls and adults.
• Have the time and skills necessary to carry out all major accountabilities.
• Have the ability to train.
• Be willing to make phone calls, meet with volun teers, and follow-up with troop fall product managers on a regular basis.
• Have a working knowledge of computers and Internet access to be able to use a Web-based sys- tem, (written instructions will be provided).

Major accountabilities

• Obtain training to become familiar with the objec tives and procedures of the fall product sale including the use of a web-based system.
• Understand and promote the objectives of the fall product sale to ensure increased participation in and support for the sale.
• Meet all deadlines as required for the sale.
• Arrange for product delivery station and the distrib ution of product to troops.
• Provide training to troop fall product managers and distribute sale materials.
• Secure member lists from the registrar and ensure all girls are registered; ensure that all girls have a signed permission slip to participate in the fall product sale.
• Collect all troop orders and troop checks, verify accuracy, correct all problems, and complete service unit reports using the Web-based system; deposit troop checks into a council bank account and for ward deposit slips to the council in accordance with council deadlines.
• Receive product at designated location and distrib ute product to troops; obtain signature from troop fall product manager to support quantities of products distributed.
• Ensure all recognitions are distributed to troop fall product managers immediately following the receipt of the items.
• Participate in evaluating the sale.

Index

Service Unit Cookie Manager

Appointed by the service unit director

Accountable to the product sales specialist, service unit director and field director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training, Cookie Sale Training

Purpose

To promote, coordinate and conduct the troop Cookie Sale. Work directly with girls, parent and volunteers to ensure that the Cookie Sale is carried out properly and in a timely manner.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand and accept GSUSA and Hemlock Girl Scout Council Policies and Procedures.
• Be able to work cooperatively and enthusiastically with diverse girls and adults.
• Have the time and skills necessary to carry out all major accountabilities.
• Have the ability to train.
• Be willing to make phone calls, meet with volunteers, and follow-up with troop cookie managers on a regular basis.
• Have working knowledge of computers and Internet access to be able to utilize a Web-based system, (handbook will be provided).

Major accountabilities

• Obtain training to become familiar with the objectives and procedures of the Cookie Sale including the use of the Web-based system.
• Understand and promote the objectives of the Cookie Sale to ensure increased participation in and support for the sale.
• Meet all deadlines as required for the sale.
• Arrange for cookie delivery stations and provide location and dates to council using the Web-based system.
• Provide training to troop cookie managers and dis tribute sale materials.
• Secure members lists from the registrar and ensure all girls are registered; ensure that all girls have a signed permission slip to participate in the Cookie Sale.
• Utilizing the Web-based system, review troop initial cookie orders, verify that each troops’ order is in full cases, check for accuracy, identify any orders that appear to have an excessive amount of extra cookies and verify that the troop intended to order the large quantities, and make corrections using the Web-based system in accordance with council deadlines.
• Receive cookies at the designated delivery station and distribution cookies to the troops and individual girls who are participating in the Cookie Sale (coor dinate with the service unit’s individual girl cookie manager); obtain signature from troop cookie manager to support the number of cases of cookies dis tributed.
• Assist with troop reorders, cookie shops, problems and/or collection of doubtful or delinquent accounts.
• Monitor all troop Cookie Sale activity and communicate problems or concerns immediately to the council.
• Collect all troop checks and cookie receipts for cases picked up and transferred, check for accuracy using the Web-based system, and correct all data entry problems; deposit troop checks into a council bank account and forward deposit slips to the council in accordance with council deadlines.
• Complete the family Cookie Dough procedures including the data entry needed in the Web-based system.
• Obtain all documentation for unpaid cookies and forward it to the council upon receipt.
• Participate in evaluating the sale.

Index

Individual Girl Cookie Manager

Appointed by the service unit director

Reports to the service unit director

Length of appointment is one (1) year

Required training

Welcome to Girl Scouting, Service Team Training, Troop/Group Cookie Sale Manager Training

Purpose

To promote, coordinate and conduct the Cookie Sale for all individually registered girls. Work directly with girls, parents and volunteers to ensure that the Cookie Sale is carried out properly and in a timely manner.

Qualifications

• Be a registered member of Girl Scouts of the USA.
• Understand and accept GSUSA and Hemlock Girl Scout Council Policies and Procedures.
• Be able to work cooperatively and enthusiastically with diverse girls and adults.
• Have the time and skills necessary to carry out all major accountabilities.
• Have the ability to provide clear instructions to girls and parents/guardians.
• Have the ability to handle money, keep accurate records and account for all cookies and money received.
• Be willing to make phone calls, meet with girls, attend cookie shops and follow-up with girls and parents/guardians on a regular basis.
• Have a working knowledge of computers and Internet access to be able to utilize a Web-based system, (handbook will be provided).

Major accountabilities

• Obtain training to become familiar with the objec tives and procedures of the Cookie Sale including the use of the Web-based system.
• Understand and promote the objectives of the Cookie Sale to ensure increased participation in and support for the sale.
• Meet all deadlines as required for the sale.
• Develop, promote and implement a plan for individually registered girls to participate in the Cookie Sale.
• Work with the council office to prepare and distribute the initial written communication to individually registered girls and their parents.
• Ensure that all girls have a signed permission slip to sell cookies.
• Compile the individually registered girls’ cookie orders and enter in the Web-based system.
• On the designated date pick up cookies from designated locations and distribute to girls and parents.
• Follow up with girls and parents during the sale to determine progress.
• Plan and implement cookie shops to ensure all girls can participate in the Cookie Sale.
• Collect money on a regular basis for all cookies sold, make immediate deposits into the service unit bank account and keep accurate records of girls’ sales, including cookie shop sale, and payments using the Web-based system.
• Follow up on delinquent accounts and keep records of all contacts regarding past dues. Submit names of girls who have not paid along with permission slips to service unit cookie manager. Forward all supporting documentation to the service unit cookie manager.
• Submit a service unit check to the service unit cookie manager by the deadline for deposit into a council bank account.
• Participate in evaluating the sale.

Index

Publicity Manager

Appointed by the service unit director

Accountable to the service unit director, communication director and field director

Length of appointment is one (1) year

Required Training

Welcome to Girl Scouting, Service Team Training

Purpose

Promotes and manages local publicity for Girl Scout Activities in the service unit jurisdiction.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Attend training, understand and promote Girl Scouting to the communities in the service unit jurisdiction.
• Identify and maintain current listing and submission requirements of all local media (newspapers, radio and TV stations, church bulletins, township newsletters, etc.)
• Ensure all troops and individual girls’ activities and achievements are promoted in the local media.
• Assist the director of communications with all council communication releases and publicity.
• Submit service articles and unusual program activi ties (with pictures if applicable) to The Girl Scout Advantage.
• Attend and give Girl Scout presentations to commu nity groups when asked.
• Set up and work community exhibits, i.e. window displays, fairs and booths, etc.
• Maintain a record of all publicity efforts and items for the service unit.

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Volunteer Trainer

Appointed by the director of adult education and pluralism outreach

Accountable to the director of adult education and pluralism outreach and service unit director

Length of appointment is one (1) year

Required training

Hemlock Girl Scout Council’s Train The Trainer course

Purpose

Deliver and evaluate trainings and workshops for adults to ensure adults are trained and opportunities for learning are accessible to all adults.

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.
• Have a working knowledge of computers. Internet access to be able to use a Web-based system is desirable but not required.

Major accountabilities

• Attend training, understand and promote the benefits of training to the members and communities in the council’s jurisdiction and complete apprentice- ship as soon as possible.
• Plan, design, deliver and evaluate trainings to ensure all troop leaders and assistants are trained in accordance with the council’s policies and procedures.
• Maintain current listing of all adults and training records and distribute updated records to the appropriate service unit team members.
• Assist the adult education director with developing the council training calendar and ensure training is available and accessible for all adults.
• Reserve, pick up and promptly return any training materials from a council service center.
• Submit training registration sheets and evaluations promptly to the adult education director. Submit the budget report and excess money from training courses promptly when applicable.

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Service Project Ambassador

Appointed by and accountable to the service unit director

Length of appointment is one (1) year

Purpose

“Do a good turn daily” - the Girl Scout slogan is a large part of the Girl Scout Movement. In many cases, troops are looking for service projects or the service projects are too large for one troop. Service Project Ambassadors plan, organize and conduct service projects within the service unit including Hemlock Girl Scout Council’s service project (“Be Your Best” - Goodwill clothing drive).

Qualifications

• Be a registered adult member of Girl Scouts of the USA.
• Understand, accept and support GSUSA and Hemlock Girl Scout Council policies and procedures.
• Be able to work cooperatively and enthusiastically with girls and adults of diverse backgrounds.
• Have the time and skills necessary to carry out major accountabilities.

Major accountabilities

• Maintain contact with leaders, troops, service unit director, team members, and organizations within the service unit.
• Determine the needs of the community and the availability of the troops in the service unit.
• Develop a plan for the service unit to conduct ser- vice projects to support the community that includes Hemlock Girl Scout Council’s service project (“Be Your Best” - Goodwill clothing drive).
• Inform the publicity manager of the service projects, in order of the project to be publicized. Submit the information to the director of communications for The Girl Scout Advantage.

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Summer Program Ambassador

Appointed by the service unit director and outdoor program specialist

Accountable to the outdoor program specialist

Length of appointment is one (1) year

Required training

Summer Program Ambassador Training

Purpose

Promote summer programs (resident camps and summer events) to increase the attendance of girls from their assigned geographic area.

Major accountabilities

Conduct the following projects before April 30, 2006:

• Be a registered member of Girl Scouts of the USA.
• Maintains contact with the summer event director, service unit director and field director
• Attend the area’s program events (especially parent/guardian and daughter/ward) to promote summer programs through talks, displays, sample summer event activities, video, etc.
• Conduct registration sign up nights for the area. These can be in conjunction with a program, which is already being held.
• For troops who have not attended an area event in which summer program was promoted, visit their meeting or their parent/guardian and daughter/ward activity to promote summer pro- grams.
• Place the resident camp and summer events issues of The Girl Scout Advantage in businesses within the area (i.e. libraries, doctor’s offices, etc).
• Place articles/press releases in school and church newsletters, local small town papers, businesses that print newsletters to their employees, etc.
• Create posters to promote summer programs and place them in schools, grocery stores, pharmacies, doctor offices, etc.
• Attend an open house event at one of the council’s four Program Centers.
• Complete report and submit to outdoor program specialist.

Benefits for summer program ambassador

• Attend a kickoff dinner in January.
• Receive an early edition of the camp brochure or The Girl Scout Advantage.
• Register your daughter/ward early for resident camp (before March 1).
• Receive $40 discount on your daughter’s/ward’s resident camp fees.

Hemlock Girl Scout Council will:

• Provide early editions of the camp brochure or The Girl Scout Advantage.
• Provide additional copies of the camp brochure or The Girl Scout Advantage.
• Provide additional support as needed.

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